Privacy Policy

Last Updated Date: October 18, 2025

Americas Empowerment Institute (AEMPIN) is committed to protecting the privacy and personal information of our learners, partners, visitors, and website users. This Privacy Policy explains what personal information we collect, how we use it, how we protect it, and the choices available to you.

1. Who we are

Organization: Americas Empowerment Institute (AEMPIN)
Address: 6464 Savoy Drive, Suite 235, Houston, Texas 77036, USA.
Accreditation & Registration: AEMPIN is approved and accredited by Career Schools and Colleges of the Texas Workforce Commission and is registered with NASBA as a sponsor of CPE. AEMPIN partners with Texas Southern University (TSU) for professional certification program delivery and administration.

2. Scope

This Privacy Policy applies to personal information collected through:

• Our website and subdomains (the “Site”),
• In-person or remote program registration and enrollment processes,
• Events, webinars, and workshops we host or co-host,
• Communications with AEMPIN staff, and
• Any other interactions where AEMPIN collects personal information.

3. Information we collect

We collect information necessary to provide our services and to improve the learning experience. Types of information we may collect include:

3.1 Personal identification information

• Full name, title, date of birth (where required), and gender (optional).
• Contact information: email address, postal address, phone number.
• Company or organizational affiliation, job title and professional details for certification/enrollment purposes.
• Government-issued identifiers or professional license numbers only when required for program certification or regulatory compliance.

3.2 Account & transactional data

• Account username and password (securely stored and never in plaintext).
• Payment and billing details when you purchase courses or certifications (we do not store full payment card numbers unless required by a payment processor).
• Enrollment records, course completions, certificates issued and continuing professional education (CPE) credits.

3.3 Usage, device & technical data

• IP address, browser type and version, device identifiers, operating system, and pages visited.
• Log data, cookies, analytics, and other usage information collected automatically when you use our Site or services.

3.4 Communications

Records of communications between you and AEMPIN including emails, support tickets, phone call logs (summary), and chat messages for customer service and support purposes.

4. How we use your information

We use personal information for legitimate purposes, including:

• To provide and manage training, certification, and educational services;
• To process enrollments, payments, issue certificates, and maintain records;
• To communicate program updates, reminders, administrative notices, and marketing where permitted;
• To personalize your learning experience and improve our courses, platform, and curriculum;
• To comply with legal obligations, accreditation reporting, and regulatory requirements;
• To detect, prevent and respond to security incidents and fraud;
• For aggregated and anonymized analytics and reporting.

5. Legal basis for processing (where applicable)

For users in jurisdictions with data protection laws (for example, the GDPR for EU residents), we process personal data on the basis of:

• Performance of a contract (e.g., to enroll you in a course);
• Compliance with legal obligations (e.g., accreditation reporting);
• Legitimate interests (e.g., improving services, ensuring security);
• Consent, where required (e.g., marketing communications where you agree to receive them).

6. Sharing & disclosure of information

We may share personal information with third parties in the following limited situations:

• Service providers: payment processors, learning platform providers, hosting and email services, analytics providers, and others who help deliver our services;
• Accreditation & regulatory bodies: where required to demonstrate compliance (for example, Career Schools and Colleges of the Texas Workforce Commission or other bodies related to program accreditation);
• Program partners: such as Texas Southern University (TSU) for co-administered certification programs—only necessary data is shared to manage enrollment and certification;
• Legal requests: where required by law, court order, or to protect rights, safety, or property;
• Business transfers: in the event of merger, acquisition, or sale of assets (with appropriate protections for your data).

Whenever we share data with vendors or partners, we require contractual safeguards and only permit them to use the data for specified purposes.

7. Cookies & similar technologies

Our Site uses cookies and similar technologies to improve site functionality, analyze usage, and support authentication. You can control or block cookies via your browser settings, but note blocking certain cookies may affect Site functionality.

8. Third-party services & links

We may use third-party services such as analytics, marketing platforms, and payment providers. These third parties have their own privacy policies—please review them. Our Site may contain links to external sites; AEMPIN is not responsible for the privacy practices of those sites.

9. Data security

We use industry-appropriate administrative, technical, and physical safeguards to protect personal information. Measures include encrypted storage for sensitive data, secure transmission (HTTPS), access controls, and regular security reviews. No system is 100% secure; if we become aware of a data breach posing a risk to you, we will notify affected individuals and regulators as required by law.

10. Data retention

We retain personal data only as long as necessary for the purposes described in this policy or as required by law or accreditation requirements. Examples:

• Enrollment and certification records may be retained for several years to meet regulatory and accreditation obligations;
• Account information is retained while the account is active and for a period thereafter as needed for legal or business purposes;
• Analytics and log data are retained in aggregated or anonymized form when possible.

11. International transfers

AEMPIN operates and stores data within the United States and may transfer data to service providers in other countries. When transfers occur, we implement safeguards to protect your information consistent with applicable law.

12. Your privacy rights

The rights available to you depend on your jurisdiction. Common rights include:

• Access: request a copy of your personal data;
• Correction: request correction of inaccurate information;
• Deletion: request deletion of your data (subject to legal or accreditation retention requirements);
• Portability: request a copy of your data in a machine-readable format;
• Objection / Restriction: in certain situations, object to or request restriction of processing;
• Withdraw consent: where processing is based on consent, you may withdraw it (this will not affect processing prior to withdrawal).

To exercise these rights, contact us (see the Contact section below). We may require verification of identity before fulfilling requests. Certain requests may be limited by law or by AEMPIN’s ability to comply with accreditation, reporting, or other legal obligations.

13. Special notices

Children

Our services are intended for adult professionals and adult learners. We do not knowingly collect personal information from children under the age of 16. If you believe we have inadvertently collected information from a child, please contact us and we will take steps to delete it.

Residents of California (CCPA/CPRA)

California residents have additional rights under state law, including the right to request disclosure of categories of personal information collected, sold, or disclosed; the right to opt out of sale/sharing for targeted advertising; and the right to non-discrimination for exercising privacy rights. To submit a request, use the contact information below and include “California Privacy Request” in your message.

EU / EEA Residents (GDPR)

If you are in the European Economic Area, you may have the right to access, rectify, erase, restrict, or object to processing of your personal data, and to data portability. Where we rely on consent to process personal data, you can withdraw consent at any time without affecting prior processing.

14. How to contact us

15. Changes to this policy

We may update this Privacy Policy from time to time. When we make material changes, we will post a prominent notice on our Site and update the Effective Date above. We encourage you to review this page periodically for the latest information.

16. Additional information about accreditation & NASBA

AEMPIN is approved and accredited by Career Schools and Colleges of the Texas Workforce Commission and is registered with NASBA as a sponsor of CPE. Where applicable, student and certification records required by accrediting or regulatory authorities may be retained and disclosed to those authorities as necessary for compliance and reporting purposes.

17. Security & responsible disclosure

If you discover a security vulnerability related to our Site or systems, please contact the address above with details. We take such reports seriously and will investigate promptly.

18. FAQs — quick answers

• Can I opt out of marketing emails? — Yes. Use the unsubscribe link in any marketing email or contact our privacy team.
• Will you share my data with employers? — We only share information with third parties when necessary for program administration or when you provide explicit consent.
• How long do you keep certification records? — Retention periods vary by program and accreditation requirements; please contact us for specifics.

If you have questions that are not answered here, please reach out to training@aempin.org.

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